Signing up to use the CMS

We want to help guide you through the process of signing up for the Web CMS Service. Please follow the outlined steps below.

Step 1.

Find out if your unit is eligible to use the service

The Web CMS service is available to:

  • UC Davis business and academic administrative units
  • Colleges
  • Schools
  • Departments
  • Graduate Groups
  • Organized Research Units (ORU) and other collaborative research units identified by the Office of Research

Find additional, more detailed information on the Who can use the service page.

YES – Your unit falls into one of the approved groups. Proceed to step 2.
NO – Your unit type is not listed. You can email us to confirm the status of your particular unit type; otherwise other resources on campus may be able to meet your needs.

Step 2.

What kind of content will be offered on your site?

The Web CMS Service has the following requirements regarding content:

  • DOES contain content that belongs to the Regents of the University of California and UC Davis.
  • DOES use the official UC Davis branding
  • DOES use a campus sever to host Web content
  • DOES NOT contain individual intellectual property such as personal websites and blogs or personal research.

YES – Your content is owned by the Regents and contains no personal intellectual property. Proceed to step 3.
NO – Some or all of your site content does not meet these criteria. Other resources on campus may be able to meet your needs.

Step 3.

Is your unit part of a larger unit?

There are many large organizations on campus, such as Student Affairs, Offices of the Chancellor and Provost, which contain a multitude of smaller units. If your unit belongs to one of the organizations listed below, your unit may already be covered under an existing Web CMS Memorandum of Understanding (MOU):

  • Administration and Resource Management (ARM)
  • Behavioral Health Center of Excellence
  • BFTV cluster
  • College of Letters & Science
  • Development and Alumni Relations (DEVAR)
  • Food Chain cluster
  • Geology
  • Human Ecology
  • Information and Education Technology (IET)
  • John Muir Institute of the Environment (JMIE)
  • Offices of the Chancellor and Provost (OCP)
  • Primate Center
  • School of Biological Sciences
  • School of Veterinary Medicine
  • Statistics
  • Student Affairs
  • Watershed Sciences

YES – You ARE part of a larger unit that DOES have an existing MOU. Please contact us so we can direct you to the designated contact in your organization that can advise you if you’re covered under the existing Memorandum of Understanding, or if you should have your own. If covered under an existing MOU, proceed to step 6.
NO – You DO NOT belong to a larger organization on this list or it’s been determined your unit should have its own MOU. Proceed to step 4.

Step 4.

Terms of Use

It's important to understand the parameters of the service and the rights and responsibilities of all parties involved. Please take the time to read through the Terms of Service document.

YES – You agree to the stipulations of the Terms of Use document. Proceed to step 5.
NO – You disagree with the Terms of Use document. Other resources on campus may be able to meet your needs.

Step 5.

Memorandum of Understanding

Print out and have the appropriate signing authority in your unit complete the Memorandum of Understanding. You can scan this document and email it to jlhayes@ucdavis.edu or send it via interoffice mail to Jessica Hayes, Strategic Communications, Mrak Hall. Proceed to step 6.

Step 6.

Designate your primary site manager(s)

A site manager has the following responsibilities and privileges:

  • Global configuration of a site (headers, footers, elements that appear on all pages).
  • Configuration of server connections to development and/or production Web servers.
  • Submitting requests for the addition, modification and deletion of your unit’s users in the Web CMS.
  • Submitting requests for new sites (Provided they meet the same criteria as above, they will be added to your existing MOU).

Complete the Site Manager Contact Form and either scan the document and email it to jlhayes@ucdavis.edu or send it via interoffice mail to Jessica Hayes, Strategic Communications, Mrak Hall. Proceed to step 7.

Step 7.

Submit a New Site Request Form

Your designated Site Manager is required to use the New Site Request Form to requisition any new site. The form is automated and arrives in the team email account for processing. Once the new site is created, a confirmation email will be sent back to the Site Manager.

Is this your very first site?

YES – ALL new users must receive training, which is available approximately every two weeks via ReadyTalk and telephone OR via the pre-recorded videos on LMS. Pre-register for the class from the home page under the “Need Training?” section located in the left panel. If you would like to do the hands-on version of the LMS video training, you can also request a Guest AccountProceed to step 8.
NO – This ain’t your first rodeo. Once you've received confirmation that your site instance has been created go ahead and login, check your Global drop-down menu and start working on your newest site.

Step 8.

Training

Under most circumstances you will receive your Web CMS service account within 24 business hours of having completed your training. An email notification is sent to you with further information and resources. Designated site managers will have their user account associated with new site requests automatically, but any additional user accounts will have to be submitted using either User Modification Request Form or Add Multiple Users Request Form.

A few last tips

Once trained and given your account to a site, you’re able to proceed directly to your site in the CMS and start working. The site manager(s) still needs the following before a site in the CMS can go live:

  • A campus domain name. Don’t have one? Contact the campus hostclerk or the system support staff in your unit.
  • A server with SFTP or SAN Mount connections to host your site. Don’t have one? Consider ITPS’ virtual hosting service for $80 per year.
  • The configured connection between your CMS site and your server. Depending on what type of server you have, we offer walk-through instructions for both SAN and SFTP configurations.

If you have any questions regarding the on-boarding process, please contact the Web CMS team.